Banqueting & Conference Suite Conditions of Hire

Interpretation
�The Club� means Vauxhall Recreation Club

�The Manager� means the General Manager for the time being of the Club and includes any member/officer of the Club authorised to perform any particular duty.

Venue
In all correspondence refer to the venue as Vauxhall Recreation Club.

Bookings
Bookings, whether made by members, non-members or Clubs, must be made in writing on the accompanying booking form.

Cancellation by Hirer
Individuals who fail to take up bookings previously confirmed are liable to loss of deposit and the additional under mentioned cancellation fee.   This additional fee will be waived if you select an alternative date or if we are able to secure an alternative booking for the cancelled date.   N.B.    It is advisable that appropriate insurance cover is obtained to cover this eventuality.

9 months notice          -           25% of estimated profit

6 months notice          -           50% of estimated profit

3 months notice          -           100% of estimated profit

Cancellation by the Club

a) The Club reserves the right to close all or part of the building, or prohibit the use of the facilities, in circumstances in which it reasonably believes that the booking is likely to result in a breach of these Conditions of Hire (or will otherwise cause inconvenience to other users of the Club).   Any amounts paid in respect of a booking cancelled in respect of or in accordance with this condition will be refunded but the Club will be liable, at it�s discretion for any extra expenditure incurred or loss sustained.

b) In the event of the Club being required for any purpose connected with a National or Local emergency (including any National Election, Referendum or other purpose of a similar nature) on any day on which the Club is hired, the Club reserves the right to cancel the hiring upon refunding to the Hirer all hiring fees in respect of the day or days for which the hiring shall be cancelled by the Club for such purpose

Where the Club has reasonably decided that the Club is required for any of the purposes referred to in 5 (b) the Hirer shall not be entitled to any compensation in respect of a cancellation for such a purpose.

c) If any circumstances over which the Club has no control render the Club not available for the Hirer on any day of the hiring or any part of such day the Hirer shall not be entitled to any compensation as a result.

Admission
The Club reserves the right through it�s Manager to refuse admission to or remove from the Club any person without stating any reason therefore.

Charges
Charges for the use of facilities shall be as laid down by the Club and the Club reserves the right to vary such charges without notice, normally 3 months notice will be given, if possible.  In the event that the Hirer does not agree the increase then the Hirer may within 7 days of receipt of notice of increase cancel, in writing, their booking and the Club shall refund any deposit paid.

Indemnity
The Hirer shall indemnify the Club from, and against, any claim for damages, costs and expenses which may be made against the Club in respect of any death, personal injury or loss of, or damage to, property sustained by any person occurring during, or in consequence of the hiring other than as a result of the case of death or personal injury of an act or omission of the Club.

Damage
We are providing and wish to maintain for our guests and visitors comfort, high standards of furnishings and decoration, therefore the Hirer agrees to pay the Club, on demand, the cost of repairing or making good any loss or damage (fair wear and tear excepted) arising out of or incidental to the hiring.

Catering

a) The Club reserves to itself and or its nominee the right of sale of all refreshments, alcohol, liquor, cigars, cigarettes and tobacco.   Catering services can be booked when making application for the use of facilities.   No refreshments of any description may be brought into the Club by a hirer for consumption or resale.

b) Effective 1 March 1999 buffets will be provided in order to cater for a minimum of 80% of guests attending.    Should the total numbers ultimately exceed those estimated/agreed with our Food and Beverage Manager then the Club reserves the right to levy additional charges based on the actual numbers attending.

c) It is expected that at peak times, i.e. Friday evenings and Saturdays, that some form of catering (buffet or dinner) will be required.     If this is not the case the Club reserves the right to refuse the booking.

Regulations
Hirers who are Club members will be bound by the Rules and Regulations of the Club, copies of which will have been made available to them at the time of our subsequent to their joining the Club.   If required, further copies of the Rules and Regulations may be obtained on application to the Manager.

Rights not transferable
The right to use facilities or equipment is not transferable.

Sweepstakes
No sweepstake, raffle or other form of lottery shall be promoted, conducted or held at the Club, except such lotteries as are deemed to be not unlawful by virtue of any enactment relating to Gaming, Betting and Lotteries and are held with the prior written consent of the Manager.

Licensing Laws
No person under eighteen years of age shall be entitled to be in the Club, except to participate in an activity, unless accompanied by a person over the age of eighteen years.   Proof of age may be required.   The Licensing Laws pertaining to persons under eighteen years of age and Private Members clubs will be strictly enforced.

Deliveries
The customer shall not arrange for the delivery of any goods or materials to Vauxhall Recreation Club unless by prior arrangement with the Management.   The Club cannot be held responsible for payment or security of customer deliveries/own property.

General
In the event of any dispute arising in connection with these Conditions of Hire, then the dispute shall first be referred by either party in writing to the Club Management Committee, who shall adjudicate such dispute in good faith and notify the parties of their decision in writing within 90 days of the date of the referral.   Such referral shall be without prejudice to any right to take legal action after receipt of the written decision by the Club Management Committee.